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Administration of Exchange Resources

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If your department uses the Exchange service, it is possible to administrate resources like rooms or devices (e.g. beamers, notebooks). This will allow you not only to invite other employees to the meeting, but also book the required room and beamer equipment.

These resources can be added in the TU Portal. The embedding of the shared calendar has be done within the e-mail client (e.g. Outlook).

Step 1:

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This new feature can be found in the TU Portal at "Strukturverwaltung" > "Groupware-Dienst Exchange verwalten" (only if you have the Role "Strukturverwalter"). This menu will allow to add or remove resources with a few clicks.

Step 2:

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After a resource has been added by the "Strukturverwalter", it can be booked by other users or be embedded as calendar in their e-mail client. All employees of the organisation (department) have full read/write permission for the resources.

Step 3:

In order to embed the resource, please follow these steps (Outlook 2007, other versions are similar):

Click "File">"Open">"Other user's folder". Enter the name of the resource in the box "Name" and choose folder type "Calendar". The calendar will appear in the list of "Shared Calendars".

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